View Our Website View All Jobs

Technical and Production Administrator

Job Title:            Technical and Production Administrator

Department:        Technical and Production

Reports to:          Producing Director

Classification:     Full-time, Non-Exempt

Date:                    February 2017



SUMMARY:  The Technical and Production Administrator manages the financial processes and administrative activities of the Technical and Production departments.  He/she works closely with all departments of the Technical and Production team to ensure that productions run smoothly administratively, meet deadlines, and stay within budgets.




  • Track expenses, ensuring that account coding is done according to budget.
  • Prepare weekly spending reports, analyzing expenses for budgeting purposes.
  • Coordinate and process payroll for all technical and production departments (including Stagehand, Wardrobe, Costumes, Wigs and Makeup, Stage Management, and technical and production staff).
  • Coordinate and process weekly invoices and Accounts Payable.
  • Coordinate and process credit card statements with/for members of the technical and production department.
  • Track and reconcile Technical and Production petty cash.


Administrative Operations

  • Oversee departmental HR functions:
    • Collate and maintain Technical and Production Department HR records (i.e. attendance tracking, vacation schedules, etc.)
    • Work with HR, arranging keys, parking cards, and other administrative details for Technical and Production staff members
  • Working with the Safety Manager, administer the HGO Safety Program (processing and tracking injury reports, managing deadlines, preparing OSHA reports, etc.).
  • Acquire and maintain all necessary legal and permit paperwork (such as flame permits, etc.).
  • Administer technical requirements of rental and co-production contracts, including but not limited to:
    • Issuing and tracking payments (for incoming productions)
    • Coordinating and scheduling technical and costume supervisors
  • Arrange travel and housing for HGO technical and production staff and supervisors from other companies as required.
  • Prepare and administer Technical and Production staff contracts.
  • Maintain Technical and Production department files (electronic and paper).
  • Provide administrative support for the Producing Director and Technical Director as required.


NOTE: This job description represents the essential functions of the position, but is not all inclusive.  Additional duties reasonably related to the position may be assigned.



Bachelor’s degree or equivalent experience required.  Experience with finance operations or office management mandatory; prior work experience in a professional arts organization strongly preferred. Must be proficient in Microsoft Office programs – demonstrated skill with Excel a must.  Experience in arranging and planning travel (both domestic and international) beneficial. Previous experience with OSHA health and safety practices and programs helpful.



Candidate should be highly motivated, independent self-starter with ability to process numerous elements and information within a fast-paced, deadline driven environment.  Must be able to pay extremely close attention to detail and to maintain the highest level of accuracy while juggling multiple tasks. Should be a creative problem-solver with strong verbal and written communication skills.  

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file